Important Information

Registration Process/Fees/Camping

A full-time ticket includes all workshops and concerts from Wed, June 26 through Sun, June 30. A Non-Participant ticket includes  everything except the workshops. Tenting (or no connection) and water/electric connections have an additional fee and you will need to fill out the Camping Registration section of the form.  Children 16 and Under are admitted free. All fees are listed on our Fees page.

IMPORTANT: It will help us tremendously to know in advance if you have any physical or medical limitations which affect where you are placed in the campground. Please be concise but relevant with this information and understand that we will do our best to maintain your medical confidentiality. We also need to know if you have a preference for a “quiet area”. If you are tenting or don’t wish any hookups, MLAG personnel will assist you in finding a site which best fits your needs. Tent sites are not assigned in advance. We’ll do our best but remember, this is a music festival.

Included in this packet is a site map with numbers and information relating to the services on each site. If attendance in previous years is any indication, all sites will be shared. Experience has taught us that we can’t guarantee any of the sites so you won’t be informed in advance of your site number. IMPORTANT: Each campsite has a 30 amp and a 20 amp breaker with a maximum of 50 amps available at each site. Many modern camper rigs use a 30 amp service. Experience has shown us that if campers can use an adapter and utilize the 20-amp service or can share or split time with their neighbors on the 30-amp box, this really helps to make the best use of the limited service in the campground. This is not a situation that is optimal, of course, but we have no control over it and we all must “make-do” as best we can.

MLAG has arranged for the use of the campground from check-in at 3 p.m. on Monday, June 24 through check out at 12 p.m. on Monday, July 1. If you wish to arrive and set up before the Gathering officially begins (Wednesday, June 26) or stay on your site after the Gathering officially ends (after the concert on Sunday, June 30), please ensure that you fill in the arrival/departure dates section on our camping registration form to reflect the full time you’ll be on site. Camping charges are on a per night basis.

IMPORTANT: If you wish to arrive prior to check-in, which is 3 p.m. on Monday, or stay past the 3 p.m. check-out on the following Monday, you need to contact Tom Fladmark (844-944-9939, Ext. 2/fladmark@hughes.net). We cannot guarantee that the State will assign you to the site you’ll have during the Gathering. Though we will do our best to avoid unnecessary moves, you may have to move if you arrive prior to Monday. Also, keep in mind that, although we do have the campground starting on Monday, June 24, the Gathering does not officially begin until Wednesday, June 26. Even if you don’t sign up for a Pre-Gathering Workshop, you can expect plenty of jamming if you do decide to arrive early.

Cancellation Policy

  • A $25.00 administrative fee will be withheld from the total amount due for cancellations prior to May 25. After that date, registration and camping fees are non-refundable.
  • Meals not cancelled prior to June 10 when the numbers are submitted to the caterer will not be refunded and any PayPal fees that are not refunded by PayPal also will be withheld.
  • Emergency refunds will be considered on a case-by-case basis after May 25.

Pre-Gathering Workshops

There will be three 9-hour sessions of Pre-Gathering workshops (Beginners with Tom Schroeder, Intermediate with Bryan Bowers, and All Things Diatonic with Bob Lewis) on Tuesday, June 25, and Wednesday, June 26. The fee for these workshops is in addition to the normal Gathering registration fee.

Mary Lou Orthey Memorial Scholarship

The Mary Lou Orthey Memorial Scholarship Fund promotes the development and growth of the autoharp by providing financial assistance to people who would otherwise not be able to afford to come to the Gathering. Awards are focused on, but not limited to, first time attendees. To apply for a scholarship, complete an application form which is available on the MLAG website or by mailing a request to Cathy Britell. The completed form must be postmarked by April 1, 2019.

Volunteers

Our thanks to all of you who help out on-site each year; you really make the Gathering work! We encourage everyone to volunteer at least one hour during the course of the Gathering. There will be a sign-up sheet at Registration.

Emergency Contact Information

Be sure to leave this emergency contact information with your family: other than personal cell phones (service may be limited), there is no phone available at the Gathering site to receive calls. There is an emergency phone outside the Rec Hall that is available to make outgoing emergency calls, i.e. 911, etc. During business hours (9 a.m. to 4 p.m., M-F), your family may call Park HQ at 717-567-9255 and a ranger will be dispatched to the campground. If the emergency is after hours, they should contact the PA State Police at 717-567-3110. There is a barracks about four miles from the campground. They should use these numbers during the Gathering only in the event of an actual emergency. You are encouraged to call your family to let them know you arrived at the site; they should not need to call to check on you! The State’s office phone is not available for our use.

You will also notice that there is space on the registration form for you to provide names and numbers for us to call in the event of an emergency at the festival… this information is vital and required and, ideally, should not be a person who is on site with you.

On-Site Food


Meal plan tickets need to be ordered in advance. You may purchase our new Complete Meal Plan, which includes all lunches and dinners from Tuesday through Sunday (12 meals). Alternatively, you may purchase a Full Meal Plan, which includes Wednesday dinner through Sunday lunch (8 meals). Neither of these meal plans includes breakfast, but there are breakfast snack items available for purchase. Finally, you may purchase meals individually. The deadline for ordering meals is June 10 and meals canceled after June 10 are non-refundable. There is a possibility that a few individual meals will be available for purchase on-site, but including your meal order with your registration will ensure their availability.

Sample Menu
  • Lunch: Chicken Cordon Bleu wraps or vegetarian wraps; pasta salad or broccoli salad; fruit; chocolate chip cookie.
  • Dinner: salad bar, pork chops with caramelized onions & smoked Gouda; risotto; sauteed vegetable medley; rolls & butter. All meals include a beverage.

IMPORTANT: Gluten-free and vegetarian meals are available by special request. Order and pay for your meals with your normal registration but then you must e-mail Laurie at Townsidegcafe@aol.com or call her at 570-473-2233 (leave a message) to make your special meal arrangements. MLAG is not responsible for special meal arrangements.

Festival Memorabilia

Designed by Ivan Stiles, we think the MLAG T-Shirts — men’s and women’s sizes available — are always special and this year’s will be no exception. To order your shirt(s), please complete the appropriate section of the registration form. We only make a few extras so, to guarantee that you get one, be sure to order by May 25. Your shirts will be waiting for you at the festival. We are also soliciting “pithy” sayings for use on a future shirt. If your entry is selected, you get a free shirt.

Bazaar Autoharp

The Bazaar Autoharp is a free forum for Gathering attendees to buy and sell their autoharp-related materials only. Space is limited and there are some necessary restrictions in place to protect our vendors. Rules for the bazaar are printed prominently in the Gathering program and also on the Gathering web site. Please note that you may have a maximum of three autoharps to sell.

Vending

The vending area in the air-conditioned main hall will feature the largest assemblage of the foremost autoharp luthiers, service, and accessory providers to be found anywhere. One may be assured of one-on-one consultation with the best custom harp builders around, ready to take your order for a tailor-made instrument. Additionally, Oscar Schmidt dealers are available with new and rebuilt factory harps. Expertise is on hand to perform conversions or repairs, or guide you in your own work. Almost all accessories and harp supplies are either available or can be ordered and a selection of autoharp-related books and recorded music will be for sale.

Silent Auction

This event, coordinated by Cindy Harris, helps raise needed funds for the Gathering and allows us to keep our reasonable registration fees in place. Don’t forget to bring your creative items to add to the auction this year. Remember, donated services are also welcome. Thanks to all who contribute, either as donors or bidders.

Video/Audio Taping Policy

Still photography without flash is permitted but video or audio taping of MLAG concerts, including the Workshop Leaders’ Concert, is not allowed. We also request no iPhone or iPad photos during concerts since they are very disruptive to the people sitting behind you. Workshop attendees may tape workshops with the explicit permission of the workshop leader. We do plan to live stream most of the concerts.

See You In June